Administration Executive (Dubai, UAE)

Job ID: JAE01

We are looking for a competent Administration Executive to provide personalized secretarial, human resource and administrative support in a well-organized and timely manner.


ROLE RESPONSIBILITIES
  • Assume the role as the primary point of contact between the executives and internal/external clients.
  • Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
  • Handle requests, feedback, and queries quickly and professionally.
  • Arrange executive travel, hotel and dining arrangements as needed.
  • Take dictation and meeting minutes, accurately enter notes and distribute.
  • Monitor office supply levels; reorder when appropriate.
  • Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.
  • Produce professional-quality reports, presentations and briefs.
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records.
  • Delegate tasks as appropriate to other members of the team.
MINIMUM REQUIREMENTS
  • Minimum 3 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position.
  • UAE Experience is a must.
  • Full knowledge of office management systems and procedures.
  • HR recruitment and administration experience is required.
  • Proficiency in English both written and verbal.
  • Exemplary planning and time management skills.
  • Ability to stay calm and on-task in high-stress situations.
  • Current in today’s office technology, and computer software including MS Office.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion with personal and confidential information.
OTHER INFORMATION

Join a fun and lively young Startup based in Dubai Silicon Oasis. Boost your experience and learn about the different types of Online AdTech environments and models. Show your skills and potentially become a pillar of our fast-growing team. Jubna offers attractive compensation, health insurance, and travel allowance.


You got what it takes? Apply now